Cisco Productivity Services User Manual download pdf (Page 11)

Chapter 2: Scheduling a Meeting

 Optional. Specify other options that Microsoft Outlook provides, such as a

meeting reminder.

3 Click Add WebEx Meeting to specify meeting settings.

4 If the Account tab of the WebEx Settings dialog box appears, type the necessary

information, and then click OK.

The WebEx Settings dialog box appears. If you are scheduling the meeting for

another host, a message, "You're scheduling for [host name]," indicates that in the

WebEx Settings dialog box.

5 Specify WebEx meeting settings, and then click OK.

6 Do one of the following, as appropriate:

 Send a meeting invitation to attendees.

 Click Save and Close, and invite attendees to the scheduled meeting at a later

time.

Integration to Outlook contacts your WebEx service Web site, and then adds the

scheduled meeting to:

 your Outlook calendar

 the list of meetings on the My WebEx Meetings page on your WebEx service

Web site

 your Personal Meeting Room page, if your account includes one

Inviting attendees

When using WebEx Integration to Outlook to schedule a meeting, you can invite

attendees by selecting their names or email addresses in any of your Microsoft

Outlook contacts lists. For example, if your organization maintains a Global Address

List, you can invite attendees by selecting their names in that list. You can also invite

attendees who are not in an Outlook contacts list by entering their email addresses.

Once you invite an attendee to a scheduled meeting, he or she receives an invitation

email message. The email message includes information about the meeting—

including its password—and a link that the attendee can click to join the meeting.

To send meeting invitation:

1 If you have scheduled a meeting using WebEx Integration to Outlook, open the

meeting item in your Outlook calendar.

If you opened an Appointment window, click Invite Attendees to see the To box.

The following figures show an example.

1 2 ... 6 7 8 9 10 11 12 13 14 15 16 ... 46 47

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Cisco Productivity Services User Manual Page 11